Boston Public Schools seeks a Human Capital Coordinator to join our Staffing team. The Coordinator will be responsible for providing direct human capital support to a cohort of schools and the staff these schools employ. As a member of a 13-person staffing team, Human Capital Coordinators must work as a unit and are tasked with identifying and implementing efficiencies within transactional processes in order to make the work more streamlined and less time-consuming.
The Coordinator is expected to complete a high volume of transactional processes and must be able to form tight working relationships with school leaders and hiring managers. The Coordinator is self-directed and demonstrates independence and initiative. The ideal candidate will be professional and aware in the handling of matters in their communication with school leaders, staff and candidates, which is often confidential and time sensitive. The Coordinator will provide high impact staffing support to BPS schools, working closely with department liaisons on all aspects of hiring.
REPORTS TO: Human Capital Manager
Communication and Customer Service
- Assist the Human Capital Manager in providing human capital advice, assistance and follow-up to schools and/or central office departments; providing clear and accurate communication consistently and frequently to ensure staffing needs are met and staffing records are current
- Provide school candidates, hires, and current staff excellent customer service by answering HR-related queries with correct information, or providing additional support by troubleshooting and/or forwarding to appropriate resources within the department;
- Work with School Leaders/Hiring Managers to provide status updates on candidates;
- Respond to requests for information regarding Boston Public Schools HR-related policies and procedures;
- Compose correspondence, reports, memorandums, meeting agendas and other documents using GoogleSuite and Microsoft Office software;
- Communicate consistently and frequently with the Human Capital Manager, School Hiring Managers, and Central Office Department Liaisons to make appropriate connections regarding staff placement and distribution of talent across networks;
- Assist with providing professional development courses to staff regarding effective human capital and talent management;
Project Management and Process Improvement
- Manage the employment agreement (EAE) contracts for all schools within Region;
- Apply work rules related to the deployment of the K-12 workforce including applicable contractual provisions and departmental procedures;
- Identify inefficiencies in existing processes and make recommendations for improvement
- Identify and verify budgeted vacancies caused by terminations, leaves, transfers and promotions;
- Support hiring manager on staffing efforts by reviewing vacancies, reviewing licensure requirements, and approving new hires as necessary
- Maintain professional knowledge and experience; build functional and/or technical knowledge and skills necessary; keep up to date with hiring practices, and tools to effectively manage workload
High Volume Processing
- Own all transactional processing for schools within the Region by processing employees to fill budgeted vacancies according to hiring decisions, court orders, collective bargaining contracts, and state and city qualifications;
- Validate I-9 documentation in accordance to Federal guidelines, and meet with candidates to collect new hire documentation;
- Manage the processing of all documents regarding the hiring, assignments, returns from leave and transfer for employees;
- Process over-time and stipend requests;
- Assist the office with administrative tasks including processing large mailings for employees, filing, and other tasks as necessary;
- Additional related duties as assigned.
Qualifications – Required:
- Bachelor’s degree
- Excellent organizational skills and demonstrated ability to multitask and prioritize daily tasks;
- Demonstrates strong attention to detail and ability to analyze and solve problems quickly and accurately;
- Ability to work independently with a keen sense of follow-through;
- Strong interpersonal and customer service skills;
- Experience working effectively with a wide range of constituencies in a diverse community;
- Excellent verbal and written communication skills;
- Strong commitment to work quality;
- Able to coordinate and work effectively with diverse staff;
- Able to work in a team oriented environment;
- Ability to provide accurate and efficient customer service;
- Experience and proficiency with Microsoft Office products (e.g. Excel, Word, and PowerPoint), and internet applications such as Google Drive, Docs, and Sheets.
- Current authorization to work in the United States – Candidates must have such authorization by their first day of employment
Qualifications – Preferred:
- Bachelor’s Degree or 5 years of HR or related experience including general knowledge of employment law and regulations;
- Experience with Peoplesoft or other HRIS;
- Experience in developing and delivering training;
- Fluency in foreign language a plus;
- Previous experience in union environments;
- Ability to work with, analyze and communicate analysis of large data sets;
- Willingness to take on leadership roles and “go the extra mile”.
TERMS: Managerial, B21. City of Boston Residency required. This is a 2-year vacancy. Salary Range B21 ($67,462) / 1.0 FTE
The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.