Alameda County HEALTH CARE SERVICES AGENCY’s SPECIAL PROJECTS OFFICE is recruiting for a temporary* Administrative Specialist!
Alameda County Human Resource Services
Temporary Assignment Pool (TAP)
* Temporary Assignments: Assignments vary in duration depending on the needs of the department. An assignment may end at any time. To obtain a regular position, the appointee will need to compete successfully in a County Exam when open.
SPECIAL PROJECTS OFFICE
The Special Projects Office (SPO) is a unit in the Health Care Services Agency’s Office of the Agency Director. The SPO offers project management and program design support for sensitive and/or highly visible special projects as well as management of procurements, contracts and provider relations related to special projects. These activities address the need for more efficient and effective project management and vendor contracting procedures that are program driven. The SPO offers customized services that support operational staff in service delivery program design, implementation, and oversight responsibilities.
Examples of duties:
NOTE: The following statements reflect the general duties considered necessary in order to describe the principal functions of the job as identified and shall not be considered as a detailed description of all the work requirements that may be inherent to the job.
- Assists in coordinating and convening cross-agency and inter-agency program initiatives such as Emergency COVID-19 Testing and Lab Processing Vendor Pool, Emergency COVID-19 CICT Vendor Pool, COVID-19 vaccination procurements, Housing Solutions for Health Vendor Pool, as well as other special projects within Health Care Services Agency (HCSA) – the Office of the Agency Director (OAD).
- Plans, oversees, reviews and personally performs contract administration, including the development of Standard Services Agreements, Board Letters, Procurement Contracts, Transmittal Letters, Requests to Encumber Funds, etc., for the Office of the Agency Director and other Special Project Office areas assigned.
- Prepares and submits Board packets for execution of Standard Services Agreements, Master Contracts and amendments for Office of the Agency Director, the Special Projects Office and other client departments by working directly with County Counsel to approve contracts and working with the County Administrator’s Office (CAO) Analyst to finalize Board packets.
- Plans, coordinates, oversees and reviews Office of the Agency Director and other SPO purchasing activities; assists in the procurement of services, including RFP/Q bidding process and Sole Source Procurements; researches vendor status, ensures bidders meet SLEB requirements and obtains special requisitions.
- Represents the division, department or agency and acts as liaison with other County departments, representatives of other public and private organizations, program participants and the public; serves on a variety of committees and task forces.
- Administers or coordinates the administration of service or consultant contracts; ensures that contract provisions are met and that appropriate approvals are received; ensures that proper funds are debited and invoices approved; follows up with vendors as required.
- Reviews a variety of documents related to the operations of the unit for conformance to program regulations and procedures; researches and makes corrections as required.
- Interprets and applies a variety of policies, rules and regulations; provides information which may require tact and judgment to employees and others.
- Performs such administrative tasks as modifying policies and procedures, acting as the office automation administrator, and coordinating activities of the unit with those of other departments.
- Participates in a variety of OAD and/or Special Projects Office Team meetings.
- Prepares a variety of correspondence, periodic and special reports, policies, procedures and other written materials; may access varied data bases or use information from various sources to prepare such materials.
- Maintains accurate records and files related to work performed.
- As assigned, coordinates special events and activities.
- Operates a variety of standard office equipment including a word processor and/or computer.
- May drive a county or personal vehicle to make site visits and attend meetings.
- Perform other duties as assigned within the classification.
(Click above for comprehensive job description.)
Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work.
(Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.)
Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support.
ADDITIONAL DETAILS OF TEMPORARY ASSIGNMENT
WORK HOURS: 8:30AM – 5:00PM (40 Hours/week)
Monday – Friday
LOCATION: San Leandro (next to San Leandro Bart Station)
*Remote work during Shelter-In-Place; report to the office as needed
Duration of temporary assignment: up to 18 months; assignment may end at any time.
HOW TO APPLY
Applications will be screened in accordance with the minimum professional qualifications outlined in this brochure. The most qualified candidates will be invited to participate in the interview process. Meeting the minimum qualifications does not guarantee advancement to the interview process; only the most suitably and best qualified candidates will be invited to participate.
An Alameda County Application is required to be considered for this recruitment.
Please EMAIL the County of Alameda Job Application, resume and cover letter to:
Elif Lostuvali (Elif.Lostuvali@acgov.org)
The application template is available online on Alameda County’s On‐Line Employment Center at:
NEW USERS can click on “New User Registration” to fill out an application template. Once the application is completed, candidates can click on the “Review” tab to “Print My Application”. A PDF version or digital scan of the application must be submitted to the email address above.
Alameda County is an equal opportunity employer who values diversity.