The Administrative Services Manager is an integral member of the Marin County Fire Department Executive team who ensures that the business needs of the department are successfully executed, and processes run smoothly. The Administrative Services Manager will be responsible for overseeing the administrative, fiscal, and human resources support functions, including budget development, financial administration, AP/AR, auditing and reporting, purchasing, contract administration, grant administration, management analysis, and personnel and payroll administration. This position is responsible for the oversight and forecasting of projections for funding for the Marin County Fire Department. The Fire Department has a combined annual operating and budget of $24.6 million comprised of myriad funding streams and a full-time equivalent staff of 89 employees and 85 Temporary Seasonal staff.
Our ideal candidate is someone who can be actively involved in thinking creatively to redesign business processes for efficiency and implementing effective change in the organization. They will have experience utilizing complex automated financial systems; writing and implementing policies and procedures; managing grant funding and reporting to state and federal agencies, effectively addressing the needs of the department, and serve as a departmental representative to various committees.
This position supervises an experienced three-member team and two part-time extra hires and supports them by providing coaching, performance planning, and timely evaluations. Our ideal candidate will be successful at both supervising a team and performing transactional and other analysis, including auditing payroll bi-weekly, creating budget documents in the financial system, creation of department documents and staff reports, writing and managing grants, overseeing complex billing, as well as detailed financial analysis of programs and services.
We recognize your time is valuable, so please do not apply if you do not have at least the following required Minimum Qualifications: Any combination of education and experience that would provide the knowledge and skills listed. Typically, equivalent to graduation from a four-year college or university with major coursework in business or public administration, accounting, economics or a field closely related to the work and three years of accounting, budgetary, fiscal reporting and related management support experience which included one year in a lead or supervisory role. Additional experience as outlined above may be substituted for the education on a year for year basis.