***Typical Hiring Range: $48,000 – $55,000 annually***
***Salary to be commensurate with qualifications***
Responsible for contract oversight, administration, and compliance within the Contracts and Procurement Division of the Financial Services Department. Resolves contractual issues and provides guidance and recommendations regarding contractual questions.
- Responsible for contract oversight, administration, and compliance; resolves contractual issues with County departments/offices and vendors.
- Oversees and performs complex contract related activities, to include drafting contracts, contract renewals, contract amendments, and various contract notices; establishes and maintains files for contracts and solicitations.
- Administers assigned contracts from point of solicitation through closeout, ensuring accuracy and adherence to regulations, rules, policies, and procedures. Responsible for appropriate records retention, ensuring compliance with regulations, policies, and procedures.
- Responsible for implementing and managing contract database. Ensures database information is stored in an accurate and timely manner.
- Serves as a subject matter expert; provides guidance and recommendations regarding contractual questions, concerns, and complaints to ensure compliance with appropriate contractual terms and conditions, rules, regulations.
- Performs contract close-out activities and compiles accurate reports.
- Participates in all phases of the solicitation processes as requested for Request for Quotes (RFQ), Request for Information (RFI), Request for Proposals (RFP), and Invitation for Bids (IFB).
- Documents clear, concise, and technically accurate memoranda, letters, and decisions; documents meeting minutes or reports that support contractual actions or recommendations and distributes in a timely manner.
- Participates in the process improvement effort for the Contracts and Procurement Division. Contributes to the team effort by helping to achieve department goals.
- Performs other duties as required.
- Associate degree in business administration, finance, or related field required. Bachelor’s degree preferred.
- Minimum two (2) years contract administration and/or management experience required; one (1) year of the required experience must be with government contracts.
- Working knowledge of governmental procurement and contracting practices and procedures, including the ability to facilitate the process of creating and executing contracts.
- Ability to provide excellent customer service in a timely manner.
- Ability to perform statistical analysis and price/cost analysis.
- Ability to work independently and with minimal supervision.
- Ability to consistently interpret and apply County policy, procedures, and guidelines.
- Ability to establish and maintain effective working relationships with employees and vendors.
- Ability to handle sensitive situations with tact and diplomacy.
- Ability to communicate effectively both verbally and in writing, including the ability to prepare clear and concise contracts, solicitations, and proposals.
- Ability to advise County departments on procurement/contract practices and effectively resolve questions and concerns.
- Must possess a high level of organizational skills, initiative, and attention to detail.
- Ability to use standard office equipment, including computer, multi-line telephone, and multifunctional copier/scanner/printer.
- Ability to use databases and Microsoft Office 365 programs, including Word, Excel, Outlook, Teams, and OneDrive.
- Maintain regular and punctual attendance.
- An equivalent combination of related education and experience may be substituted for the education and experience requirements above.
- Must pass conditional post offer background investigation, motor vehicle record check, and drug screen.
- Must possess and maintain a valid Colorado Driver’s License.
Work is primarily performed in an office environment; some travel may be required.
This job announcement is not intended to be inclusive of all functions, responsibilities and qualifications associated with the position, however, representative of the essential job functions and typical criteria considered necessary to successfully perform the position.
APPLICATIONS MUST BE FILED ONLINE AT: http://www.elpasoco.com For inquiries please call: 719-520-7401.
Each applicant is considered only for the current vacancy indicated on your application. It is the responsibility of the applicant to monitor any future openings and to submit a separate application for each position. Incomplete applications will not be considered. Any new employee and rehires must provide documentation of authorization to work as required by the Immigration Reform and Control Act of 1986 (PL99-603).
EL PASO COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER