Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.
The Annual Giving Project Coordinator (AGPC) serves on the Annual Giving team, which is responsible for building a strong pipeline of lifetime donors for Fred Hutch through the acquisition, retention and growth of individual gifts $1-$49,000 via a broad array of direct response, grassroots, and leadership giving strategies. The AGPC will primarily focus on supporting the direct response program, which includes fundraising via direct mail, email, social media advertising, and digital placements on fredhutch.org. The AGCP reports to the Sr. Manager, Annual Giving, and partners closely with the Executive Director, Annual Giving.
The AGPC will take initiative, work independently, and collaboratively with team members within a large Philanthropy team. The incumbent will show flexibility, handle multiple tasks and changing priorities, and remain composed under the pressure of deadlines. They will exhibit dependability and willingness to work as an integral member of the Philanthropy team and be capable of working well within all levels of the organization. The AGPC must be able to effectively communicate the mission, values, and scope of the institution.
- Works collaboratively with members of the Annual Giving team as well as external agency partners to proactively organize workflow, build project timelines, track milestones and deliverables, and report on program activity
- Coordinates multiple facets of a fast-paced direct response program:
- Collaborates with Sr. Annual Giving Manager, Direct Response Fundraising in holding partner agencies accountable for KPIs and benchmarks; monitoring and tracking campaign performance to deliver continuous improvements and successful results
- Coordinates the creative review process of direct mail and digital campaigns, ensuring smooth and timely review and approval of assets
- Ensures agency partners have access to clear and impeccably organized data
- Facilitates clear and concise communication of complex plans between the Annual Giving team, colleagues in Philanthropy, colleagues in Communications, and partner agencies
- Responsible for planning and organizing meetings with internal and external stakeholders including the delivery of advanced materials and agendas and documenting meeting actions and decisions
- Lead moderately complex projects or parts/phases of a larger complex project with support from Sr. Manager as an advisor/mentor
- Executes new initiatives
- Partners with the Annual Giving and Advancement Services teams in developing, defining, tracking, and reporting project metrics and dashboards
- Monitors Annual Giving operating budget, working in close partnership with Executive Director of Annual Giving, Finance, and Philanthropy Administration
- Tracks project expenditures; completes procard reconciliation; prepares budget reports and forecasts; coordinates vendor agreements; initiates/tracks/troubleshoots purchase orders; processes and resolves invoices
- Maintains confidentiality of all sensitive materials and information in printed, electronic or verbal form
- Other administrative or project management duties as assigned
- Bachelor’s degree desired
- Minimum of three years of progressively complex administrative and project coordination experience in nonprofit development, direct marketing or related field required
- Advanced skills in Microsoft Word, SharePoint, Excel, PowerPoint, and Outlook
- Advanced skills with CRM and databases
- Comfort with project management tools including Asana or Smartsheet
- Understanding of fundraising standards and methodologies
- Demonstrated ability leading small, moderately complex projects
- Exceptional customer service and project management skills
- Ability to communicate clearly and concisely, both orally and in writing
- Must have strong attention to detail and organizational skills
- Ability to set priorities, meet deadlines, and manage multiple projects in a fast-paced, changing environment
- Ability to build relationships and work in a team environment
- Ability to understand and carry out oral and written instructions and request clarification when needed
- Experience working with complex data sets
- Ability to handle and respect confidential and sensitive information
- Takes initiative, collaborates with multiple team members, works on multiple projects simultaneously and flexible with changing priorities and deadlines
- Comfortable working within a complex organization
- Experience with The Raiser’s Edge/RENXT
- Experience managing vendor relationships
- Familiarity with Luminate Online and Tableau
Please submit a cover letter with your application to be considered for this position.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and anti-racism in your career or that will be made through work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.