The EHS&S Specialist I is an entry to mid-level role in the Environmental, Health, Safety & Sustainability (EHS&S) Department.
This position supports the US Region team’s Business Office, which provides internal project and operations services for the EHS&S department.
This position requires regular onsite work at one or more of the Company’s Northern California offices.
Facilitates meetings, including developing agendas, documenting decisions, action items & encouraging team participation.
Collaborates with subject matter experts to define, design, develop & deliver training materials that support EHS&S compliance programs & business practices.
Acts as an eLMS administrator, maintaining training content.
Supports compliance to standard EHS&S training program processes.
Supports EHS&S document maintenance by developing & implementing processes to maintain working documents and business records.
Acts as an intranet page administrator.
Updates & maintains EHS&S intranet pages.
Acts as an EHS&S Information Management System administrator.
May assist in data migration/maintenance.
Assists in gathering and inputting information for contract & purchase order requests.
May also assist with tracking department spend.
Gathers & reports data required for business metrics.
May assist with injury/illness report follow-up.
Other duties as assigned.
Customer focus: dedicated to understanding and meeting the expectations and requirements of internal customers; gets first-hand customer information and uses it for improvements in products and services; establishes and maintains effective relationships with customers and gains their trust and respect.
Planning: sets objectives/goals; breaks down work into the process steps; develops schedules; accurately scopes out projects and resource needs.
Decision-making: makes sound decisions within the scope of their role. Uses appropriate judgement in escalating issues or questions to supervisor.
Self-directed within role; recognizes and acts on opportunities without being asked.
Agility: can change direction comfortably when needed; can effectively cope with change; can decide and act within the scope of their role without having the total picture.
Organizing: can orchestrate multiple activities at once to accomplish a goal.
Leadership: gains the trust and support of peers; is seen as a team player and is cooperative; can successfully collaborate and influence to complete assigned tasks.
Creativity: has a continuous improvement mindset; can see and suggest opportunities for improving processes or tasks. Can develop and implement process improvements within the scope of their role.
Required experience is dependent upon previously attained education level:
3-5 years’ experience with undergraduate degree.
Experience in EHS&S in the pharmaceutical or biotech industry desired.
Comprehensive understanding of office software.
Requires excellent oral and written communication skills.
Work Environment/Physical Demands
Frequent long durations in home office and onsite office/cubicle environment.
Occasional visits to construction sites, manufacturing, laboratory, and utility areas.
Occasional long durations of walking, sitting, standing, and kneeling.
Occasional/as-needed response to emergency/disruptive events, which could involve work outside of normal business hours.
Frequent listening, writing, and public speaking.
Occasional need for climbing, crawling, and lifting up to 20 pounds.
Additional Preferred experience
Process improvement/project management background; Six Sigma, Kaizen, similar Electronic Learning Management System administration (eLMS) experience.
UL Learnshare and/or UL ComplianceWire highly desirable.
Instructional Design experience.
Systems: SharePoint, Intelex, DocusignCLM, ServiceNow, PowerBI, COUPA Spend Management Web-based content authoring tools: Articulate, Adobe Captivate, UL Create or similar.