The HR intern will provide administrative support to the HR department during the school year. Through this internship, you will gain critical skills, experience a sense of accomplishment in bringing value to our team, and most importantly, have fun along the way! The Human Resources Intern will report to the Associate Director of Credentialing.
- 1-2 years of office experience (some HR experience is a plus)
- Currently in pursuit of an undergraduate degree or have a Bachelor’s degree
- Experience working in an office environment is a plus
- Comfortable learning new systems and navigating between multiple databases and spreadsheets
- Strong administrative, organizational, and communication skills
- Comfortable managing assigned projects from beginning to end with strong attention to detail
- Ability to manage highly sensitive and confidential information
- Able to work in a team and collaborate, problem-solve, take initiative, and prioritize
- Proficiency in Microsoft Office applications and Google Suite
- Adherence to public health and safety protocols
Essential Functions and Responsibilities
Support team with tracking, reviewing for accuracy and completeness, and processing of licensing documents for new employees. Duties include, but are not limited to the following:
HR Onboarding: Track employee progress on licensing tasks for onboarding
- Closely monitor and provide support as needed so new hires complete tasks, such as obtaining a background check certificate, submitting transcripts, and other to-dos
- Shepherd new hires through licensing-related compliance tasks, including reminder and technical support
Update Personnel Files: Enter licensing information into the personnel database
- Flag data discrepancies for critical identification information (name, DOB, SSN, etc)
- Sort, prepare and mail completed applications to the appropriate agencies
- Scan and upload licensing documents to employee files
Reporting & Tracking: Prepare licensing documents based on templates provided by authorizers
- Ensure data is up-to-date and accurate for
- Fast track applications for review
- Submit and follow-up with county offices of education on temporary permits
- Support AD in review returned letters requesting additional information
- Support AD in reviewing master schedules
- Track employee exam dates
Other Duties and projects as assigned
Temporary, Part-time, Non-Exempt.
Work Schedule: Monday-Friday; 15 hours per week, 1-2 days per week in office
Physical, Mental and Environmental Demands
Ability to navigate the office and hold meetings in different spaces. Traditionally, much of the day involves sitting. Ability to access and utilize technology. Occasional lifting/carrying 1-20 lbs.
Stress of deadlines and normal work standards, ability to work with interruptions, concentrate for long periods of time, read, calculate, perform routine math problems, memorize and recall objects and people.
Office environment subject to constant interruptions and distractions. In an emergency context (e.g., pandemic), work may be conducted virtually fully or partially for extended periods of time or longer, and the expectation is that the individual will establish a productive, remote work environment (e.g., ability to stay connected through different technology means). It may require remote work as current public health guidelines warrant.
About KIPP Public Schools Northern California
We are a thriving nonprofit network of 17 free, public charter schools open to all students. At KIPP, we believe all children should grow up free to create the future they want for themselves and that schools can and should be a critical factor in making that vision a reality. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.
Our student community consists of over 6,000 elementary, middle, and high school students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San Jose, and Redwood City. 79% qualify for free or reduced price lunch, 23% are multilingual language learners, and 10% have special needs. We strive to cultivate a representative team of teachers and leaders that reflect our students’ diversity.