Purpose of Position
The purpose of this position is to manage, administer, educate, communicate, contract and maintain legal compliance of all employee benefit programs such as insurance plans, wellness, time-off-with-pay programs, leaves of absence and retirement. The position will also coordinate with others within and those outside of the Department to administer all programs as necessary. Responsibility also includes the development of cost control procedures to assure maximum coverage at the least possible cost to the organization and the employee.
Essential Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive.
- Maintains knowledge of economic conditions, labor market, and other factors related to ensuring the organization provides competitive and reasonable benefits and compensation scales and structures.
- Maintains knowledge of trends, developments, and best practices in compensation and benefits administration.
- Researches and compares incentive compensation plans offered by demographically comparable organizations; assesses competitors plans and makes recommendations for enhancements or improvements required to keep the organizations plans competitive and effective.
- Benchmarks jobs against survey data and other market intelligence to determine competitive compensation ranges for each position.
- Administers and manages employee benefits programs such as insurance programs including health, life, dental, long-term disability, and long-term care, retirement plans. Analyzes all related reports, costs, coverage and policies.
- Assures compliance with provisions of Employee Retirement Income Security Act, such as IRS, Department of Labor, insurance commissioners and any other regulatory agencies. Reviews and analyzes changes to state and federal laws pertaining to benefits and reports suggested changes to management.
- Supervises preparation of reports and applications required by law to be filed with federal and state agencies.
- Evaluates and compares existing benefit plans to other employers and industry. Plans, develops and participates in area and industry surveys. Analyzes results and makes recommendations to management.
- Researches new benefit programs, new vendors, new insurance programs, updates in coverage or policy changes to manage cost and benefit.
- Assures that existing and new benefit programs are adaptable to standardized computer and reporting systems. Develops benefit information and statistical and census data for insurance carriers and management
- Responsible for maintenance of current benefit administration policies, legal requirements, techniques, accounting methods, labor contract provisions, and grievance procedures related to benefits.
- Supervises maintenance of human resource records. Supervises maintenance of enrollment, application, and claims records for all benefit plans.
- Develops cost information and makes recommendations to management.
- Knowledgeable of and able to perform the essential functions to maintain Affordable Care Act compliance.
- Educates, advises, and interprets employee benefit provisions to employees and management through oversight and presentation of orientations, periodic newsletters retirement seminars and various educational, promotional or informational memo’s, presentations or packets of information throughout the year.
- Oversees retirement counseling with all retiring District employees.
- Oversees the review and determination for leaves of absence outside of contract parameters.
- Member of, or advisor to, District contract negotiating teams.
- Supports the Investigation of employee grievances and prepares for related informal hearings; Investigates and prepares documentation for other litigation involving employees.
- Oversees the Administration of Employee Assistance Program (EAP). Contracts with external vendor and supervises internal coordinators. Coordinates annual educational forum in addition to providing periodic educational or supplemental topics.
- Prepares documentation used in disciplinary procedures.
- Provides intervention assistance in drug/alcohol dependence cases.
- Responsible for reporting on benefit costs, budgets, billing, and administration, such as leaves of absence, absences, etc.
- Team member of HRIS development and maintenance/updates.
- Participates in continuing training.
- Deals with sensitive issues in a confidential and professional manner.
- Supervises Benefit Technicians and assigned clerical staff.
Required Knowledge, Skills & Abilities
- Knowledge of, and some experience with the legal requirements of benefits to include: FMLA, OSHA, ADA, IRS Section 125, Retirement plans under IRS sections 401(k) or 403(b) or Pension Plans, Medicare, Social Security, COBRA, and HIPAA.
- Proven ability to communicate effectively, orally and in writing, with staff, management and the community. In addition, experience in giving presentations to groups of varying size.
- Experience with HRIS systems.
- Skilled in computer applications to include Microsoft Office Word & Excel, email systems and the ability to utilize the Internet for research, vendor communication, enrollment or benefit changes.
- Strong organizational skills and proven ability to multitask.
- Knowledge of basic labor relations principles.
- Proven ability to establish and maintain effective working relationships with employees, administrators, union representatives, applicants and the community.
- Experience working in an environment of collective bargaining preferred.
- SHRM-CP, SHRM-SCP, PHR or SPHR certification, preferred.
- Ability to operate a computer terminal/PC, typewriter, copier, scanner, printer, telephone, calculator and other basic office equipment.
- Ability to sit, stand, type or use the keyboard for extended periods of time.
- Ability to give oral presentations.
- Ability to analyze data, detail oriented, draw conclusions, interprets policy and communicates direction to others.
- Ability to occasionally lift up to 30 pounds.