As the Facilities Manager at the Minnesota Pollution Control Agency (MPCA), the position has broad overall responsibilities for the management, planning, and coordinating of agency-wide administrative services at all seven agency locations. Duties include statewide facilities planning; building management; Air Quality lab and Water Quality lab and Field Operations Center operations; lease management and renewals; building environment; building safety; space planning and relocations; security access; copier/printer fleet management; vehicle fleet management; mobile device management; AV support and coordination; mail, shipping and receiving, and delivery services; St Paul building reception and incoming phone call triage and referral; purchasing of office supplies, furniture, fixtures, and equipment, budget management for all assigned areas of responsibly; and agency insurance. The position will meet the goals of the agency thorough supervising not only direct reports as well as directing the work of other
employees with facilities duties, including regional office employees. This position is responsible for assisting in the development of policies and procedural improvements and work measurement.
This position will require travel throughout the state at various MPCA locations and at times may result in an overnight stay.
- Two years of advanced professional experience coordinating facilities, property/building management, facility redesign project management, leasing or administration oversight in the areas of security, safety, leasing, procurement, budget management, etc. One year of this experience must include supervising and directing the work of other professional staff.
- Ability to evaluate existing processes, anticipate needs and make recommendations for change.
- Ability to trouble shoot and respond to issues that arise.
- Ability to formulate and initiate plans and direct their execution and document the work performed.
- Strong interpersonal and written communication skills sufficient to effectively interact and communicate with customers, staff, vendors, etc.
- Skilled in using Microsoft Office programs (i.e. Teams, Word, Excel, Power Point and Access).
- Supervision of staff over the operations, maintenance and repair of leased buildings.
- Advanced technical skills in the area of project management and administration, as well as team development/management.
- Experience working with different software, systems or databases to assist in decision making and implementing process improvements.
- Knowledge of contract procedures, work measurement, and management techniques as well as experience negotiating leases and contracts.
- Sufficient knowledge of financial analysis to monitor budgets and expenditures.
- Understanding of applicable federal and state laws and a knowledge of the agency and its policies are required, as well as familiarity with the policies of the Department of Administration.
- Ability to analyze and interpret state policies and possess the ability to diagnose and solve problems using sound judgment and decision-making skills.
- Familiarity with emergency preparedness, continuity of operations planning and sustainability.
Requires occasionally lifting and/or carrying such articles as file folders, ledgers, and small equipment. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties.
A driver’s license is an essential function of this position. This requires possession of an unrestricted Class D Driver’s License dependent on location. The job offer is contingent on confirmation of a valid driver’s license AND a satisfactory driver’s license record check.
Requires a Class D Driver’s License: a single unit vehicle with a gross vehicle weight of less than 26,000 pounds. This is a basic driver’s license. Operators may also tow vehicles/trailers as long as the gross combination weight does not exceed 26,000 pounds.
Why Work For Us
Our mission is to protect and improve the environment and human health. We work with many partners (citizens, communities, and businesses, all levels of government, environmental groups and educators) to prevent pollution, conserve resources, and to help ensure pollution does not have a disproportionate impact on any groups of people.
The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long-term disability, pre-tax flexible spending accounts, retirement plan, tax deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.