Instructional Associate – Music Venue Coordinator (2021)
For full details and to apply, go to https://apptrkr.com/2525328
Type of Assignment: Full Time
Assignment Category: Regular Position
One regular, full-time, extended-day position, 40 hours per week, equivalent to 11 months per year spread over 12 months, on the Oceanside Campus. Although normal working hours would be Monday, Wednesday, and Friday from 9:00 am – 5:30 pm and Tuesday and Thursday from 12:00 pm – 8:30 pm, this position requires an irregular schedule, including some weekends and evenings according to the concert hall and performance schedule, as well as occasional evening instructional support needs. This is an “extended day” position, subject to possible fluctuations in daily working hours, and may be exempt from compensation for overtime in excess of 8 hours in one day. Hours worked in excess of 40 hours in a week period shall be compensated on an overtime basis. The person selected for this position will be subject to assignment to any district facility during any hours of operation.
IMPORTANT: MiraCosta College requires that all employees be fully vaccinated against COVID-19 in order to promote a safe and healthful workplace for employees and to promote the health and safety of our campus community. Unvaccinated employees are at greater risk of contracting and spreading COVID-19 within the workplace and to the college community that depends on college programs and services. As of August 23, 2021, all employees must submit proof of vaccination or request and receive approval for a medical or religious exemption prior to their start date. For more information, please visit https://www.miracosta.edu/covid/covid-vaccination-requirements.html.
Salary Range: 25
Compensation: Starting at $66,373.08 per year ($34.81 per hour) which is range 25, step 1 on the 2021-2022 classified salary schedule.
Employees must make arrangements for the direct deposit of paychecks into the financial institution of their choice, via electronic fund transfer.
A full benefits package which includes employer-paid medical, dental, and vision plans for employee and dependents; $100,000 employee life insurance; other optional coverages; and membership in the California Public Employees’ Retirement System (CalPERS).
Position Term in Months: $Term
In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:
1. Application on which you list all relevant experience.
2. A current resume or curriculum vitae summarizing your educational background and experience.
3. A cover letter addressed to the “Screening and Interview Committee” specifically describing how you meet the Desirable Qualifications, Essential Duties, and Other Duties.
4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.
If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to https://www.ctc.ca.gov/docs/default-source/leaflets/cl635.pdf?sfvrsn=6. Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.
The screening and interview committee will review application materials for up to three to four weeks following the closing date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.
Offer of employment to the person selected for this position is contingent upon 1) proof of being fully vaccinated* for COVID-19 or requesting and receiving approval for a medical or religious exemption; 2) successful completion of a pre-placement physical exam at district expense; 3) submission of a current tuberculosis test clearance; 4) proof of eligibility to work in the United States; 5) fingerprint clearance; and 6) approval by the Board of Trustees.
*Individuals are considered fully vaccinated against COVID-19 two weeks or more after they have received the second dose in a 2-dose series (e.g. Pfizer-BioNTech or Moderna), or two weeks or more after they have received a single-dose vaccine (e.g., Johnson and Johnson [J&J/Janssen).
Retired STRS members are not eligible for this position.
Under general supervision, serve as house manager for the district concert hall and other music facilities; provide front-of-the-house oversight and coordinate other setup requirements for music department events; assist with and perform other department related duties as assigned.
An Instructional Associate is distinguished from an Instructional Assistant in that an incumbent in the former class assumes greater responsibility for more technical aspects of a learning program, perform at a skilled level with a considerable degree of independence and operate various and complex apparatus, equipment and machines. An Instructional Associate must possess extensive technical or academic training and experience in the field of specialty and provide work direction and training to student workers and Instructional Assistants.
Essential Duties & Responsibilities:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
1. Supervise front-of-the-house activities in the concert hall and other music rooms and facilities; coordinate lobby needs and setup; provide training and work direction, as needed, to box office staff; make event setup arrangements including audio setup and event security; ensure the concert hall is secured and locked at the end of performances.
2. Maintain and update performance schedules and calendars for the concert hall and other music facilities; schedule the use of facilities for performances and other events; conduct tours and meet with outside groups regarding the use of the concert hall and other spaces; schedule rehearsal and performance dates.
3. Oversee patron care; recruit ushers and provide training to ensure that safety awareness and safe practices are followed; ensure seating arrangements are made for patrons with special needs; train students, hourly staff and volunteers on emergency preparedness; respond to emergencies involving facility and patron issues, including medical emergencies; create and update evacuation procedures and, in the event of an emergency, supervise evacuation of patrons and staff and notify appropriate authorities.
4. Assist the department Chair in managing and monitoring department budget; track and monitor expenditures throughout the year; prepare and route check requests for approval; research and correct discrepancies; keep the department Chair informed and recommend budgetary adjustments and transfers when warranted.
5. Perform a wide variety of other administrative support for the Chair and the department; word process and proofread reports, correspondence, brochures, flyers, posters and other written materials; copy materials for faculty; schedule and coordinate arrangements for various concerts, performances, workshops, tours and other meetings and events; prepare requisitions for required supplies, equipment, service agreements, assist with travel and training as required for the department and for productions; submit and maintain purchase orders for various vendors; set up blanket purchase orders and contracts for service of equipment; make arrangements through the Foundation for retaining performance artists for events.
6. Assist faculty and students in providing support for classroom instructional activities; arrange for room setup and breakdown and to meet other instructional needs.
1. Videotape student master classes; edit student videos and upload to current course management system.
2. Submit work order requests and coordinate scheduling and completion of facilities repair and maintenance projects.
3. Perform related duties as assigned.
1. General operational requirements for a concert hall and studio space, including front-of the-house processes and back-of-the-house setup and arrangements.
2. Principles and practices of customer service and effective customer service etiquette.
3. Uses and operations of computers with standard business and specialized district software applicable to areas of assigned responsibilities.
4. Office practices and procedures, including recordkeeping.
5. District policies, practices and procedures for budgeting, purchasing and materials management and for processing space rental and other accounting transactions.
6. Interpersonal skills using tact, patience and courtesy.
7. Applicable federal, state and local laws, rules and regulations [including OSHA rules and regulations if applicable].
8. Safety policies and safe work practices applicable to the work.
9. Written and oral communication skills including correct English usage, grammar, spelling, punctuation and vocabulary.
1. Coordinate and manage concert hall and other music facilities for varied purposes, including for classrooms and specialized technical spaces.
2. Perform and coordinate front-of-the-house concert hall operations functions including patron relations, lobby setup, ushering and security.
3. Organize, set priorities and take initiative in areas of responsibility with the need for only limited supervision.
4. Interpret, explain and apply district, departmental and administrative policies, procedures and practices, ensuring consistency and a high degree of accuracy.
5. Represent the district effectively in interactions with outside groups interested in rental and use of concert and music spaces.
6. Evaluate alternatives and reach sound decisions within areas of assigned responsibility.
7. Troubleshoot and resolve problems in high-stress and time-sensitive situations.
8. Provide excellent customer service.
9. Use a high degree of tact, diplomacy and discretion in dealing with sensitive situations.
10. Communicate effectively, both orally and in writing.
11. Understand and follow written and oral instructions.
12. Operate a computer and standard business software.
13. Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.
14. Establish and maintain effective working relationships with all those encountered in the course of work.
Education & Experience:
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:
Graduation from an accredited college with an associate degree and at least three years of progressively responsible experience in technical and administration functions similar to those performed in the position; or an equivalent combination of training and experience. Experience involving operations of a concert hall and other music facilities spaces is highly desirable.
NOTE: For work experience, one “year” is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.
1. House and event management experience.
2. Experience providing administrative support in an educational setting; assisting professors, students, administrators, and community members.
3. Demonstrated experience working responsively with other organizational departments, such as Human Resources, Purchasing, Facilities, and Payroll departments.
4. Knowledge of budgets and budget tracking practices and software.
5. Experience proactively managing written and oral communications with the public and college community.
6. Expertise with Microsoft Office including Outlook, Excel, & Word.
7. Some experience with current audio, lighting, and visual equipment operation.
Licenses & Other Requirements:
A valid California driver’s license and the ability to maintain insurability under the district’s vehicle insurance program.
The physical efforts described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primarily sedentary with intermittent standing, walking, bending and stooping; periodic lifting and carrying of objects weighing up to 50 pounds; ability to work at a computer, including repetitive use of computer keyboard, mouse or other control devices ability to travel to a variety of locations on and off campus as needed to conduct district business.
Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to work effectively under pressure on a variety of tasks concurrently while meeting established deadlines and changing priorities.
Primarily office, concert hall and music space environments; subject to frequent public contact and interruption; intermittent exposure to individuals acting in a disagreeable fashion; may work at any district location or authorized facility with occasional evenings and/or weekends on an as-needed basis. Occasional local travel may be requested.
Posting Number: S21/22017P
Human Resources Contact Information: email@example.com or 760.795.6854
Job Close Date: 10/25/2021
Open Until Filled:
First Screening Date:
About MiraCosta College
MiraCosta College is one of California’s 115 public community colleges. The district operates two campus sites and two centers, and offers a robust online education program. Situated between San Diego and Los Angeles, MiraCosta College benefits from multicultural influences and cultural opportunities. Both students and staff enjoy a friendly atmosphere and the feeling that we are all here to help one another. MiraCosta College is an Equal Opportunity Employer with a commitment to diversity, equity, and inclusion. For more details, please visit our website at https://www.miracosta.edu/office-of-the-president/board-of-trustees/_docs/3400BP-Diversity-Equity-Inclusion.pdf
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